Full Scope Project Management

Customized to the Owner’s Needs

RPMI will tailor their project management consulting to meet the Owner’s needs. Since it’s easier to embark on a project properly than it is to rescue a project that is out of control, RPMI should be called in at the very beginning, when a project is first being considered. Read our article about Project First Steps.

RPMI has a learned expertise in hospital and healthcare facility project management. We deliver healthcare projects for Owners efficiently, effectively, and expertly. Why so many hospitals? Hospitals are unique in that the owners are not experienced developers, the projects are designed to fit the community needs and as such cannot be copied from elsewhere, the buildings are complex, system-driven, state-of-the-art facilities, and the Owner is looking for speed to marked in order to compete and, often, survive.

Every healthcare facility on which RPMI has provided PM services has enjoyed great success, not only in time and budget, but in flexibility, functionality, and satisfaction. RPMI has delivered every healthcare facility on budget, on time, and claims-free.

How do we accomplish this? We do the hard work up front. We know the industry and the process. We leverage our experience and make use of unique tools, such as our ‘First Steps’, our contracting approach, our consultant and contractor selection processes, and more.

In addition to full scope project management services, we provide education and training for your team through seminars and courses taught by our experienced team at RPMI. You can learn more about our courses and seminars here.

RPMI has a full list of services we provide. Below are some of the most important functions that RPMI can perform for the Owner as they work together to deliver a successful project:

Expertise in Hospital & Healthcare Facilities

Every healthcare facility RPMI has provided PM services has enjoyed great success…

Cascade Valley Hospital

RPMI Owner’s Questionnaire

The RPMI Owner’s questionnaire provides our team with an understanding of your Organization, Capacity for Capital Projects, and the scope RPMI may be able to assist with.

Complete Online

Download Owner’s Questionnaire

Why facility owners should use CPM and resource loading as tools in the contracting process

Notes on Project First Steps

Project Managers Make Life Easier for Everyone

The Role of the Board of Trustees in a Construction Project

The Administration’s Role in Project Management

Master Plan Myths

I can have a Guaranteed Maximum Price?

Tone and Momentum

  • RFQ / RFP / Scope Prep and Evaluation

    Includes the preparation of RFQ / RFP / Scope of Service documents, evaluation of qualifications and proposals, contract and fee negotiation, and preparation of final contracts for signing. RPMI develops contracts that are integrated, coordinated, and consistent with one another, utilizing contract language that meets the specific needs of the project and the parties involved.

  • CPM Scheduling

    RPMI meets with the necessary persons, reviews available documentation, and prepares a detailed timeline for the project. This timeline will focus on Master Planning and Design and on the local, state, and federal jurisdictional and permit application procedures. RPMI takes steps to clearly understand all codes that apply to the project so review processes occur without surprises. Construction is initially represented in general terms, but will provide the structure for future schedule development and phasing decisions. RPMI will update and maintain the schedule during design, and will expand and maintain the schedule through construction as a ‘third party’ scheduler, or will provide the schedule to the builder for them to update, report, and maintain for the project team.

  • Site Master Planning - Team Selection & Contract Negotiation

    Team Selection & Contract Negotiation: RPMI leads the selection of the site master planning team. This task may include some or all of the following consultants: architectural, civil, geotechnical, surveying, traffic engineering and environmental engineering.

  • Budget Review

    RPMI leads the selection of an independent cost consultant to validate budget information prepared by the programming and design teams.

  • Consultant Selection & Contracts

    A/E and Other Consultant Selection & Contract Negotiation: RPMI leads the Owner’s effort to procure the A/E consultant team of architect, interior design, structural, mechanical, electrical, geotechnical, civil, signage, medical equipment, telecomm / IT / low voltage systems, kitchen, heliport, code compliance, acoustics / vibration and building vertical transportation / material management. This work is done consistent with the level of service previously described in the Programming – Team Selection & Contract Negotiation section.

  • Builder Selection Process

    RPMI leads the Owner’s effort to select the builder. The level of service is consistent with that described in the Programming – Team Selection & Contract Negotiation section.

  • Plan Check Consultant

    RPMI procures a Plan Check Consultant and manages the process of creating a Plan Check Report that works to coordinate the design drawings and discover errors and omissions.

  • Value Engineering

    RPMI will arrange for a Certified Value Specialist who leads the project team through a value engineering / value management process. RPMI also recruits key peer design review consultants to participate in the process. The process generally includes two value engineering workshops, a limited one at the end of Schematic Design and an intensive one at the end of Design Development. A third value engineering workshop at approximately 50% Construction Documents may prove beneficial, depending on the project’s development.

  • Evaluation of Organizational Structure and Board Education

    RPMI evaluates the Owner’s organizational structure and makes recommendations of changes or additions RPMI sees necessary to support the project. RPMI educates the Board and/or senior administration and departmental leaders about the project concept / design / construction / occupancy process.

  • Existing Facility Options Analysis

    RPMI will make recommendations on the process for procuring an appropriate firm. Planning for the existing facility should begin as early as planning for the new facility.

  • Initial Contractor Schedule Review

    RPMI reviews the contractor’s baseline schedule for compliance with scheduling best practices, adherence to established schedule parameters, completeness, and timeframe and duration reasonableness. RPMI prepares a report documenting its findings and presents this to the Owner. RPMI works with the contractor to resolve issues that arise from RPMI’s review.

  • Ongoing Contractor Construction Schedule Oversight

    RPMI reviews the contractor’s monthly schedule submission, which includes the electronic schedule file, from the start of construction through completion. RPMI reviews the schedule for content, progress, logic, and changes since the previous update. Consistent with the initial schedule review, RPMI submits a report documenting its findings and resolves issues arising from its review. This effort focuses on avoidance of claims, mitigation of impacts and proactive solutions

  • Develop Budget Control Systems

    RPMI will apply its proprietary budget control tool on the project.

  • Document Control

    RPMI sets up and maintains a project document control system to log the project documents flowing into and out.

  • Procurement Management of Owner Purchased Items

    RPMI will administer bidding and negotiation of FF&E contracts, coordinating Owner-purchased item delivery and installation, and managing the work of others responsible for these services. RPMI provides management support to the equipment planning consultant, including determining the relative responsibilities of Owner and the consultant, delivery time frames, use of mock-ups, training, and key decision points in the schedule.

  • Maintenance of Budget Control Systems/Pay Applications

    RPMI reviews and recommends for payment the monthly invoicing submitted by consultants on the project, prepares a Pay Application Package report from which the Owner will make disbursements to consultants, and tracks the recommended payments versus budget and committed costs within the budget control system.RPMI successfully performs this on many projects, freeing the Owner’s project management staff to focus on day to day issues.

  • Cost Estimate Review

    RPMI reviews the design-phase cost estimates and reconciles them against the budget and previous estimates. A report is then produced and made available to the project team.

  • Contract Administration

    RPMI establishes service and invoicing expectations during the consultant procurement process. This ensures that consultants’ delivery meets the expectations established through the procurement process.

  • Change Order & Time Extension Evaluation

    RPMI evaluates time-related change orders and contract time extension submittals, delay claims, and other specific project administration issues.RPMI evaluates all time-related issues internally while using the resources of a professional cost consultant to review the cost-related merits of change orders.

  • Cash Flow Projections

    RPMI generates cash flow projections from the CPM schedule. This includes the initial set-up of the cash flow parameters and reports. Schedule revisions and other significant changes to the construction program will alter the cash flow projections.